Executive Assistant

Location: New York, NY

Department: Finance/Operations

Type: Full Time

Min. Experience: Mid Level


Thrust front and center into the deadline-driven PR world, a global PR agency (with offices is NYC, San Diego, LA and London) is on the search for an Executive Assistant in New York City. Our ideal candidate is the day-to-day gatekeeper off the office and its operations: A master of first impressions at the front door and the smooth operator behind the scenes. You tackle the tasks and coordinate daily office activities while seamlessly assisting with Partner, along with working closely alongside the executive team. You are enthusiastic, systematic, organized, thrive in a faster-than-fast environment and are interested in growing in an Executive Assistant and Operations role for the company over time. 

The secret to success at JPR: Everyone is purpose-driven. It’s what happens when a company culture embraces the art of strategy and a chance to shine brighter on the daily. The powerhouse agency—with offices in LA, San Diego, NYC and London—will take you further afield, connecting you to a top-tier roster of leading hotels, resorts, restaurants and travel destinations across the globe. We’ve garnered awards for a reason, and most recently scored SmartCEO magazine’s Company Culture Award, recognizing our power to cultivate a creative, collaborative workplace. Praiseworthy? It’s what we do internally and for clients.

Duties and Responsibilities: 

As they relate to the business owner:

  • Monitors and confirms all calendar events
  • Schedules appointments and meetings as necessary
  • Ensures all items related to Partner specific events are confirmed and executed
  • Coordinates travel and accommodation arrangements via telephone and correspondence, and prepares related agendas
  • Reviews monthly expense reports and submits on behalf of the owner
  • Performs other related duties as assigned
  • Support on new business tasks as directed
  • Organizing events 
  • Booking appointments 
  • Setting up meetings 
  • Personal tasks
  • Screening calls 
  • Traveling with the owner at times

Pertains to the office coordination:

  • Books executive and office travel
  • Books office meetings, maintains the office and set-up/cleans up after in-office hosting and meetings
  • Works directly with the building owner regarding day-to-day maintenance of the office
  • Maintains a professional appearance of the office through diligent organizing and tidying the entire office 
  • Ensures the efficient operation of all office equipment by performing minor service duties, and arranges for routine and necessary maintenance as needed
  • Ensure all items related to office-wide events are confirmed and executed
  • Maintains the office supply inventory and orders additional supplies
  • Supports business operations, contracts, and HR /Tech in coordination with the west coast offices

 

 

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